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Integrated Rate Management

Update Once. Stay Accurate Everywhere.

Introducing Integrated Rate Management from Xeneta. Adjust freight rates and charges in seconds. No spreadsheets. No fuss.

Xeneta, trusted by the world's biggest buyers & sellers of containerized freight

No single source of truth – disconnected data across procurement, finance, and logistics leads to misaligned decisions, delay bookings, and inflated freight spend.
Endless manual updates – rate and surcharge changes across 100+ lanes can take weeks, with one missed formula or wrong cell costing hundreds of thousands.
Inconsistent formats – every team and supplier uses their own template, adding hours of rework per RFQ cycle and slowing collaboration across regions.

The result: lost productivity, missed savings, and unnecessary friction across your entire freight operation

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Key Features

Centralized Rate Repository

All freight rates, surcharges, and supplier data in one system.

Bulk Adjustments

Update all lanes or surcharges instantly (e.g. apply an 8% BAF increase)

Standardized Template

Unify rate formats across teams, regions, and suppliers.

Integrated Benchmarking

See how your rates compare to the market for smarter negotiations.

Audit Logs & History

Complete visibility of every rate change for full accountability.

Multi-Currency Support

View, validate, and report charges in local currencies with normalized USD totals.

Real-Time Access

No more outdated files — always the latest version for every stakeholder.

Key Use Cases

Rate Performance Analysis

Quarterly Updates

Dispute Resolution

Rate Performance Analysis

Compare suppliers across cost, transit time, and service quality – in one place, empowering fact-based negotiations for stronger positions and better terms.

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Quarterly Updates

Apply global surcharge adjustments (e.g. +8% BAF) across all lanes in seconds – not hours. Eliminate calculation errors with accuracy guaranteed every time.

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Dispute Resolution

Instantly verify that supplier invoices match contracted rates, with a complete audit trail and preserved local currencies.

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Customer Quote

“With Xeneta’s Integrated Rate Management, we finally have our door-to-door rates and surcharges in one structured place. Quarterly surcharge updates - like BAF - now take minutes instead of hours, and the simple workflow lets us redirect time from manual updates toward optimizing our lane strategy and identifying opportunities for better value.”

Frequently asked questions

Who is Integrated Rate Management (IRM) for?

It’s built for shippers who rely on spreadsheets to manage their complex ocean and inland freight operations (50+ lanes).

How much does IRM cost?

IRM is available at no additional cost to all existing Ocean customers, regardless of bundle. At Xeneta, our goal is to transform and standardize rate management practices, driving greater transparency across the ocean and air freight markets. That is why we’ve made IRM easily accessible to our customers.

What’s the biggest benefit for Procurement teams

Procurement teams get complete visibility across every supplier and contract. They can update surcharges in seconds, track performance, and access full rate histories – all without spreadsheet chaos. With integrated benchmarking and standardized rate formats, teams negotiate smarter, run faster RFQs, and make confident, data-driven decisions.

How does it help Finance?

Every rate change is captured and time-stamped, making it easy to confirm invoice accuracy with full transparency and local currency detail.

What freight modes are supported?

Currently, IRM supports ocean and inland freight. Air freight will follow later in 2026.

Does IRM support LCL?

Yes. IRM supports both FCL (Full Container Load) and LCL (Less than Container Load).

What makes IRM a better way to manage your freight rates than spreadsheets?

Spreadsheets were never designed for the complexity of modern freight management. They’re time-consuming to maintain, prone to errors, and make it nearly impossible to keep rates, surcharges, and currencies consistent across teams. Xeneta’s Integrated Rate Management (IRM) replaces that chaos with one centralized, structured system for all your freight rates and charges. It automates bulk updates, converts surcharges into USD (while preserving local currencies) for true apples-to-apples comparisons, and connects directly to Xeneta’s market benchmarks – giving you the visibility, accuracy, and speed that spreadsheets simply can’t deliver.