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Tender / RFQ

Efficiency in operations

When you start thinking about your tender / RFQ activity as a process rather than an event, we shift our focus to more modern ways of operational procurement.

 

Accurate Target Setting

Set relevant and accurate targets with real-time rate data and gain leverage while negotiating with suppliers. 

KNOW WHERE YOU STAND

Upload supplier bids and understand your position in the market. Find areas for improvement to gain the upper hand.

SAVE COST

Focus on the lanes that have the most volume allocated and let the market average dictate your long-tail.

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Tender / RFQ

  • Prepare tender event

    When preparing for a tender event, procurement professionals must communicate with the supplier base on the freight demands of the organization in order to secure the best rates possible. 

    Reliable data, carrier selection, and communication are the most important factors guaranteeing smooth tender execution. 

  • Identify suppliers

    Procurement teams are looking for reliable and strategic suppliers with whom they can fulfill their procurement tasks. 

    Some suppliers are more advanced than others when it comes to modern procurement approaches and it is important to look at the full picture, not only cost when considering relationships. 

  • Run sourcing events

    Once preparation and suppliers have been identified,  the bid goes out to market for response.

    In order to secure the best rates possible, target rates are typically stated and the bidding goes over several rounds, concluding with final negotiations. 

  • Evaluate responses

    Procurement professionals need to keep an overview of the tender, all incoming bids and the development of the market. 

    Due to the complexity of many of your networks, concentrating on the most important lanes where the budget impact is the most significant remains common practice.

  • Select supplier

    Following multiple tender rounds, a supplier is selected. 

    Final negotiations take in to account the market situation, your own buying strategy and the supplier strategy for moving your goods at time and cost.   

Next step: Contract Management

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We can help you prepare for your upcoming tender. Learn how with our demo videos. Sign up below to watch.